VIII. Post-Trip Closeout

Apr 1

Timeline: within 1 week of trip completion

Photo Sharing: Motivate all participants to upload their trip photos to the trip’s designated Google Photos shared album to preserve and share memories.
- Select the top 10+ project/travel/experience photos and upload them to a "[TRIP NAME] Highlights" album in Google Photos.
- Add a link to our Trip Highlights Albums (Google Photos) document.

Participant Feedback: Ask participants to fill out the Trip Feedback form to gather insights on their experiences.
Partner Feedback: Collect evaluations from the charity partner by sharing the Beneficiary Partner Report & Feedback Form.
Reflection Journaling: Encourage participants—and yourself—to complete the Trip Reflection Journaling Prompts to deepen the reflection on the journey.

Community Engagement: Invite participants to join the Trek Relief Adventurers Facebook Group for ongoing connections and activities like local hikes.

Trip Reporting: Complete the official Trip Report and submit it to the Program Director for review.
- The Program Director will use the report to:
  - Provide content for our News section of the website.
  - Be used to update the Program Revenue spreadsheet.
  - Help summarize the impact on the Impact Metrics spreadsheet.
  - Be shared with the entire Trek Relief team via Slack and discussed at the next Board of Directors (BOD) meeting.

Expense Reporting: Complete and submit an expense report per the Business Expense & Reimbursement Policy, as applicable.

Website Updates: Work with the Program Director to:
- Revise trip dates and disable the signup form on the Program page.
- Turn off any related automation, such as those set up via Zapier.
Social Media Engagement: Collaborate with the Program Director to design social media posts that summarize the trip and its impact, thank images and captions, and thank our donors.